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Real estate agencies

Software for real estate agencies that outgrew their portal CRM.

Listings, buyers, owners, viewings, commissions and branches rarely fit one off-the-shelf tool. We build the workflow your agents and managers actually follow, connected to your portals and accounting.

Discuss your project →How we work
  • Defined scope · Phased delivery
  • English-speaking collaboration
  • Works with your existing systems
Relevant experience

We have delivered a multi-branch CRM for a real estate network and an operations system for a renovation and property sales company.

Where the work gets stuck

  • Leads from portals and the website land in different inboxes.
  • Commission splits and branch reporting are calculated in spreadsheets.
  • Managers cannot see pipeline and agent activity across branches.
  • Owner and buyer communication depends on individual agents.

None of these problems needs a company-wide replacement on day one. We pick the handoff with the highest cost and build a first release around it.

What we typically build

  • Lead intake from portals, website and calls with automatic assignment.
  • Property, owner, buyer and viewing records in one place.
  • Commission rules, approvals and payout reports.
  • Branch, team and agent dashboards.
  • An AI receptionist for after-hours enquiries.

How a first project looks

We start with one workflow, one team and real (anonymised) examples. A clickable prototype is reviewed with the people who will use it, then the first release goes live with agreed acceptance criteria. Further teams, locations and integrations follow as separate, approved phases.

Services for real estate agencies.

Custom CRM developmentBuild a custom CRM around your sales process: leads, quotes, follow-ups, approvals and delivery handoffs. English-speaking collaboration across Europe.Explore the service →AI receptionistAn AI receptionist that answers calls and enquiries, qualifies requests, books appointments and writes the result into your CRM. Scoped pilot, human handover.Explore the service →Systems integrationConnect your CRM, accounting, HR, e-commerce and operational systems. Reliable API integrations with validation, monitoring and a clear owner for every data flow.Explore the service →

Plan the implementation.

How to customize a CRM around your sales processDesign a custom CRM around your real sales stages, follow-ups, quotes and handoffs. A practical guide to scope, integrations and the first workflow to build.Read the guide →Custom CRM development cost: what you actually pay forWhat a custom CRM costs, when it beats Salesforce or HubSpot, and which features are worth building for a 20–300 person company.Read the guide →AI receptionist for business: what it can really doWhat an AI receptionist handles well, where it still needs a human, and why connecting it to your real system matters more than the voice.Read the guide →

Other industries.

Security services companiesGuards, sites, shifts, patrols, incidents and client reports create a constant flow of records. We replace the spreadsheets and messaging groups with…See how we help →Field service companiesFrom the incoming request to the technician’s visit and the invoice, every handoff is a chance to lose time or money. We connect dispatch, mobile…See how we help →Manufacturing companiesWhen orders, production planning, stock and quality records are spread across an old ERP and spreadsheets, nobody knows the real delivery date. We…See how we help →

Start with one workflow

Bring the process. We’ll discuss the scope.

Tell us where work gets stuck, which systems are involved and who needs the result. We’ll use the first conversation to assess fit, data readiness and the next step. Collaboration is primarily in English.

Discuss your project →